Conducting Panchayat election is
a herculean task for the block level administration. Sleepless nights and
moment-to-moment abruptly arising challenges can easily make the block-level
officials breathless and worn-out. However, they can improve their efficiency
during registration of polling officers, disbursing of polling materials,
dispatching of polling parties to their concerned booths and during reception
by following some simple steps. The steps are given below as a way of
suggestion.
1. The appointment letter
forwarded to the polling officers of a particular party should mention the
mobile phone numbers of the polling officers below their names. It will help
the party members to form the group earlier without any unnecessary wait or
search.
2. At reception or disbursing
counters many officers often break the queue (as it is inherent in
Indians) and create uninvited
confusion. So, issuing stringent instructions for maintaining queue and constructing
barricade to go in queues can help the process.
4. A tanker containing safe
drinking water should be deployed by the administration at the hub for the
party members.
5. Care should be taken to
regulate the movement of the parties by a time-bound movement chart. For
example at the time of registration the presiding officer should be handed an
information sheet which would mention the Name and Mobile No of sector officer,
Vehicle Number and its departure time, Venue of polling (Ward No, Booth No,
Constituency No or Zone, etc), Polling material checklist.
6. If more than one party is
attached to a single vehicle, then the Presiding officers should be provided
the contact numbers of their companion presiding officers in that information
sheet. So easily the parties can have co-ordination as regard to departure
after conducting the election.
7. It is commonly seen that the
counters are unable to dispense specific labeled packets as per requirements. As
a result the P.Os are requested to strike out the printed label and then super
scribe the packets in handwriting as per requirement. This extra work can be
reduced if the administration gives a little attention to disburse right type
of packets in required numbers to the polling parties.
8. During the polling the
officers deployed for observation collect the information regarding hour-wise polling
of male and female voters. In this connection an additional sheet bearing ascending
numerical presentation in two sections-one for males and another one for
females- can be handed to the P.O. at the time of disbursement of polling
material.
9. Last but not the least, during
election time the administration should treat the Polling officers with a real
touch of humanity so as to make the national task really enjoyable and
memorable.